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Wednesday, 05 September 2012 08:02

File Backups in the Dental Office

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Backups have got to be one of the most exciting technology things to discuss in a blog.  NOT!  However, it is one of those essential elements that can’t be ignored with computer systems. 

If you haven’t experienced a data loss, you have at least heard of a horror story from a colleague.  With last week’s hurricane Isaac slamming the gulf coast, I thought this might be a good time to write about backups.
Do you have a backup philosophy?  No?

Let me suggest one with a simple phrase – “3-2-1 Backups”.  Here’s what it means: 3 copies of your data, stored on 2 types of media with 1 copy off site. 

I’d like to take credit for this catchy little axiom, but it has existed and been followed for many years.  Just Google “321 backup” and you’ll find many Internet references to this concept. 

It is a sound principle and one we encourage our clients to follow.

In fact we offer a “3-2-1 Backup” solution as part of our product line.  Here’s how it works. 

3 Copies of Your Data
One copy, your operational copy on your server
One copy, on a second hard drive called an IO safe that is fire and water resistant
One copy, at a remote backup service in the Internet cloud

2 Types of Media
Fixed hard disk
Cloud based disk array

1 Copy Off Site
In the remote Internet cloud

Once this service is installed the backups happen automatically every day and are monitored by our staff to make sure everything is running properly.  This service is so painless you may not even realize that you are adhering to a sound and widely accepted backup philosophy. 

Backups are a right click for any dental practice.  Ask a colleague in New Orleans. 

I am out on vacation next week, but just like your computer system, I have a backup plan.  Karyn Zerr will be offering a right click for dentistry.  She is less technical but much more clinical than I am and I understand that she will be blogging about coding medical services performed in the dental office. 

Tune in to see what she has to say.

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